Minutes May 4, 2015

Meeting Minutes

May 4th, 2015

Attendees

Arvind V., Yanan, Cyrus, Anup

 

Scribe

Anup Aprem

 

Agenda

  • Old Business
    • See May 1 doc.
  • New Business
    • Deciding agenda for the ECEGSA 2015.

 

Old Business

    • Whatsapp: Everybody agreed that it is going well and agreed to continue using it.

 

  • Google Group: (Arvind) Create a google group.
  • Facebook: (Arvind) Yet to get permission.
  • ECE GSA Mail : Yanan got mail access.
  • Room Booking (VP Social Internal) : After 2 weeks (?).
  • Afternoon Social (Arvind): Arvind to do this week. Members who are not familiar with the procedure are encouraged to join Arvind this week for setup and cleanup. Arvind to create a spreadsheet.
  • Finance (Arvind + Sujay) : Arvind and Sujay got the finance transferred.
  • Square Access (Sujay): Sujay to talk to Tanzil and get access to the Square account.
  • Reimbursement Policy: Pushed to next meeting.

 

    • Courtesy Call: (Arvind): Waiting on Andrea and Darla.

 

  • Signout Form (Arvind):  Arvind to create a signout form using Google forms.
  • GSS Ballroom Rent (Sujay): Pay the rent for the ballroom used for the Persian new year.
  • Constitution (ALL): Read constitution.

 

 

New Business

  • Summer Term (Last Year):
    • May 14: Sustainability Talk.
    • June 26: Summer BBQ
    • July 26: Hiking Trip
  • Winter Term 1 (Last year):
    • Sept 1: Longboat registration. / Orientation.
    • Sept 10: Financial Literacy Workshop.
    • Sept 19: Library Workshop.
    • Sept 29: BBQ
    • Oct 5: Oct Hike
    • Oct 14: Matlab Workshop
    • Oct 16: Eid Party (Possibility of shifting to July to coincide with actual Eid ?)
    • Oct 29: Linux Workshop
    • Nov 6: IEEE workshop
    • Nov 10: ECEGSA sports.
    • Dec 4: Christmas Party.
    • Dec 16: Movie Night.
  • Winter Term 2 (Last year)
    • Jan: Snowshoeing (Did not happen)
    • Feb 4: Latex workshop
    • Scotiabank Workshop.
    • Feb 15: TT Tournament.
    • Feb 13: Chinese New Year.
    • Mar 5: Networking Night.
    • Mar 20: Persian New Year.
    • Apr 14: Bengali New Year.
    • Apr: Quizz Night (Did not happen)
  • Proposal to add a new event this year: One suggestion is Diwali in mid Nov.
  • Decided against Intramural Soccer.

Next Meeting

May 11, 2015

 

Next Meeting Agenda Items

  • Decide on responsibility for each of the GSA activities.

 

Comments

Did we miss out AGM ?