ECEGSA Meeting Minutes – February 23, 2015
Location: MCLD 319
Time: 6:00 pm to 7:00 pm
Attendance: Ahmed, Tanzil, Shreya, Michelle, Arvind, Felix (came late)
Regrets: None
Previous Meeting Minutes (Feb 16 and 20): Approved
Tickets:
- send email to remind for each day, but don’t include all days
ECE graduate (no longer students)
- charge non-ECE price
Faculty tickets
- just take name, no need to print tickets
- Ahmed to confirm payments from department for the (and advisory board members)
- Michelle to email them to invite after confirmation from department
- some professor may not see benefits in coming, but students are the target audience anyway
Publicity
- posters to go up tomorrow, Arvind will distribute
- Facebook is in progress
- video is in progress – hopefully getting help from volunteers
- emails to other departments? – Mining (Ahmed), CS, Mech, CHBE (Michelle)
- email Tiana for undergrads
Food
- try for platters instead of stations to get more pieces per person
- aim for max $8000
- drinks – might be able to save a little if not everyone drinks alcohol
- Shreya to prepare the order as soon as possible and share again
AV
- Arvind is working on getting what we need from the store room (as much as possible)
Parking
- hotel offers physical vouchers
- Ahmed to check into other options
- not urgent
Company follow-up
- payment from NZ still waiting
- Ahmed to email NZ, Motion Metrics, Aspect Biosystems
- Teradici has already been asked for attendee names (Ahmed will follow up if needed)
- Michelle to email Mitacs
New Companies
- no replies as of yet, still working on it
Name Tags
- Michelle and Shreya need to communicate on size
- perforated edges – Michelle to check if we can get it
- try for very different colour lanyards
- can spend up to $200 for name tags and lanyards
Ticket sales
- big day Thursday
GSS Newsletter
- too late
Sun Run
- Adrian will register team
- get him to contact undergrads
Signature Wall
- Felix is going tomorrow